Meeting Management Software
Nova Era’s Meeting Management Software brings everything together in one transparent and reportable workflow—from planning and invitations to recording resolutions and following up on execution.
As a result, it helps you manage scheduling and follow-up through conflict control, room management, and accurate notifications.
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About the Meeting Management Software
Meeting Management Software is an enterprise portal designed to manage the full meeting lifecycle:
- Before the meeting
(booking, invitations, reminders, preparation) - During the meeting
(agenda display, minutes recording, and resolution capture) - After the meeting
(resolution follow-up, advanced search, and management reporting)
This system helps meetings move beyond being a waste of time and become a standardized process for decision-making, accountability, and disciplined execution—without scheduling conflicts, without duplication, and with integration capabilities for Outlook / Exchange and Active Directory.
Features of the Enterprise Meeting Management Software
Before the Meeting
- Register meetings in different formats
(internal, external, online/electronic, urgent, etc.) - Record key meeting details: title, time, location, chairperson/secretary, invitees, agenda, and more
- Detect scheduling conflicts for meeting rooms and participants
- View meeting calendars in daily, weekly, and monthly formats, with room-based booking capability
- Send invitations and reminders to invitees via email or SMS
- Automatically notify participants in case of cancellation or changes to time, location, or attendees
- Define roles and access levels
(chairperson, secretary, participants)
with the option to invite external participants - Allocate meeting room usage quotas to organizational units, where needed
- Synchronize meetings with Outlook and Exchange
During the Meeting
- Record resolutions with assigned owner, due date, and follow-up person for each item
- Record attendees and absentees
- View the meeting agenda during the session
- Record meeting details and document decisions in the minutes
After the Meeting
- Track resolutions with assigned owner, due date, and follow-up responsibility
- Review attendee and absentee records
- Access the agenda and meeting documentation
- Maintain structured meeting records and decision history for future reference